Final Submission Guidelines

IEEE Copyright Form

Authors of an accepted ICIA papers must submit an IEEE copyright form before the paper can be published in ICIA Proceedings. This form is available in both PDF and MS-Word. Authors should download this form, complete it, and then submit it with your final manuscript. 

Download the IEEE copyright form in PDF or MS-Word.

Final Version Submission

If your paper has been accepted by ICIA 2008, please read reviewers' comments and the following instructions carefully in the preparation of your paper for final submission to ICIA 2008, on or before April 15, 2008. Note that, as we indicated in the acceptance letter, we need from you the following information and files:

1. Title of your submission.

2. Authors list. The first letter of the first name and last name should use capital letters.

3. You contact information.

4. Up to three keywords selected from a list. The program committee will make the conference program based on the selection of your keywords. Please select the most relevant keyword as topic #1, medium relevant keyword as topic #2, and least relevant keyword as topic #3.

5. Your final manuscript in Adobe PDF. The PDF file shall NOT include page numbers, headers and footers. The PDF file shall not be protected.

6. IEEE PDF eXpress confirmation email of your paper's Xplore compliance. You can follow the ICIA eXplore compliance page for details

7. Conference digest. It's a one-page powerpoint slide that will printed in a booklet which will be distributed to all conference attendees. The attendees use often this booklet to determine which session they will attend. Hence it's important that you provide a clear information on your paper in the digest file. It is compulsory to use the digest template icia08_DigestTemplate.ppt (download) for designing your digest. Submissions failing to respect the digest instructions will be rejected.

8. Signed copyright form.

Please follow this link to go to the actual final submission page. 



Paper Format Requirements

Papers can be prepared in either LaTex or MS Word, for which we have provided templates (see the links below). However, all submissions must be in the PDF format. Papers must be written in English. Six (6) camera-ready pages, including figures, are allowed for each paper. Up to two (2) additional pages are allowed at extra charge. Papers without the correct format will not be included in the proceedings.

Papers should follow to the IEEE double-column format for ICIA 2008. The first page of the paper, centered on the top below the top margin, should include the paper title, the authors' names and their affiliations, and an abstract. Authors should check the margin, Templates are available below:

• IEEE paper template for MS Word

• IEEE paper template for LaTeX

• Sample paper in PDF

Please do not put page numbers, headers, or footers on your papers.

Page size requirements Final submissions can only be in US letter size, with the associated margins as given in the table below. Papers formatted in A4 page size will not be correctly reproduced. Note that the Organization Committee is not responsible for this constraint.

Copyright Forms

IEEE is very strict about the requirements for converting application files or PostScript files to full-text PDF for inclusion in IEEE Xplore. ICIA provides a PDF eXpress site for its authors to check PDF Xplore compliance and/or obtain Xplore-compatible files through its Source File Conversion function. Please visit the ICIA 2008’s PDF eXpress page for details on how to make use of this tool. Alternatively, if you choose to convert PDF yourself, please follow the detailed instructions in IEEE PDF File Preparation Guide for IEEE Xplore that describes the essential steps in distilling PDFs with Acrobat that meet the IEEE requirements. The most important issue that every author shall pay attention to is to make sure that all the fonts used in your papers are EMBEDDED and SUBSETTED, especially for papers from Asia and Europe. Papers that are IEEE Xplore PDF compliant in the final submission may be rejected.

Final submission page

If you are ready to submit your final paper now, visit the submission page now.